Department Course Override Automation
Status
In Development
Audience
Students and Staff
About This Project
In collaboration with the FSCJ’s IT Department, Academics Departments, and the Registrar’s Office this project focuses on digitizing and automating the Department Course Override Request form and processing using GT eForms and PeopleSoft. Historically, students and staff have relied on physical forms, emails, and tickets to submit and manually process Department Course Override Requests. This project will transform that experience by introducing a fully digital workflow that is accessible directly through MyFSCJ, streamlining the process for both students and staff.
Project Goals
Digitize the entire process to eliminate paper-based forms and reduce manual data entry
Automate routing and processing workflows for staff within MyFSCJ
Enhance transparency for students, staff, and advisors
Reduce processing time and provide consistent communication for students
Ensure data accuracy and consistency by validating inputs and pulling live data within MyFSCJ
Facilitate scalability to support future expansion to other academic forms and workflows
Timeline
Spring 2025 – Discovery and Design
May 2025 – Design and Project Scope Sessions with Gideon Taylor
Summer 2025 – Identify and Build – Forms and CI – Pass 1 and Pass 2
August 2025 – Identify and Build – Workflows and CI – Pass 3
September 2025 – User Testing and Training
October 2025 – Expected Go-Live
*Timeline to be adjusted as needed
Support
Contact IT through the standard channels, available at help.fscj.edu.
